Tour & Activity Plans
The tour and activity plan is an excellent tool that should be included in preparation for all activities, even those not requiring it. It guides leaders through itineraries, travel arrangements, two-deep leadership, supervision qualifications, and transportation, and helps assure that the outing will be safe and and well-planned.
The Tour and Activity Plan is managed online. In order to use the online Tour and Activity Plan site you must 1) have a My.Scouting account and 2) have your account linked with your member identification number, and 3) be a registered leader for the unit in question. To view a list of registered positions that have the accessibility, click here.
Please complete and submit your plan at least 21 days in advance of your trip to ensure your council has enough time to review the plan and assist as necessary.
When is a Tour and Activity Plan required?
Tour and Activity Plans are required whenever a unit outing or trip meets any of the following criteria:
Travel more than 50 miles one way or outside the council boundaries.
When conducting any of the following activities: aquatics activities (swimming, boating, floating, scuba, etc.), climbing and rappelling, orientation flights (process flying plan), and/or shooting sports.
Any overnight experience.
Any activities involving motorized vehicles as program elements (snowmobiles, boating, etc.)
Inland Northwest Council also requires all responsible leaders of each trip (adult leader and assistant leader) to be Youth Protection trained. This training can be completed online via www.My.Scouting.org. If you are unsure that your record reflects this information or are not a registered leader, please submit a copy of your certificate of completion along with the application to ensure an approval on your submission.
Frequently Asked Questions
Q: I'm having trouble with the online Tour Plan system - how do I get help?
If you have difficulty with the online submission process, please contact the national service desk for assistance at 972.580.2489. Tip: The most common reason for not seeing tour and activity plans in your My.Scouting account is that your member ID is not attached to your My.Scouting account profile. A second common reason is that your registration (position code) does not support the permission for the application. The application is not available to individuals registered only as merit badge counselors, Scout parents, or Tiger Cub adult partners. Please contact your unit leadership if you would like to update your unit position. For a list of positions that have access to submitting tour plans online, click here.
Q: Is there a training program to show me how to complete the Tour and Activity Plan online?
Q: What materials do I need to complete the online version?
A: You will need the following:
- Leader names for the trip
- Contact information
- Vehicle information
- Description of the activity
- Travel itinerary
Q: What training is required in order to receive an approval?
Training requirements have not changed. The adult leader on all trips must have completed Youth Protection and Weather Hazards. The assistant leader must have completed the Youth Protection training course. Both of these trainings are able to be completed online and there is no exception to this.
Where swimming or boating is included in the activity, (excluding a council event which will provide trained leaders) Safe Swim Defense and/or Safety Afloat are to be followed; both Safe Swim Defense and Safety Afloat are available to be taken online via www.My.Scouting.org
At least one adult on a pack overnight must have completed Basic Adult Leader Outdoor Orientation (BALOO).
At least one person must be current in CPR/AED from any recognized agency to meet Safety Afloat and Climb on Safely guidelines. (If you are required to have Climb On Safely, or Safety Afloat, in addition you are required to have a CPR certified Adult Leader.)
Q: What are the common issues when submitting a Tour and Activity Plan that would be defective or require an update to it before a unit can conduct the tour or activity?
A: The online process is set up to only allow an approval once you have met all BSA requirements specific to your trip. Council will verify all information provided on the PDF application if used to ensure your unit has met all the requirements. Please make sure you meet all of the BSA requirements specific to your trip prior to submitting the application. Common deficiencies reported by councils that have reviewed many of the PDF versions of the tour plan suggest the following:
- There are no registered adult leaders
- Two-deep leadership requirements are not met
- Both male and female leadership for coed activities is not present
- Qualified supervision is not identified for high-risk activities
- Training is not completed for the planned program
- Youth Protection training is not current
- Hazardous Weather training is not current
- The itinerary is incomplete
- Travel plans include excessive mileage or travel in a 24-hour period
- There are not enough vehicles identified to safely transport the tour
- The planned activities are unauthorized
- The plan was submitted after the activity or with no lead time
- There is incomplete or inadequate insurance information for the tour or flying plan
Q: What is required in addition?
A: Medical forms are required to be kept in the adult leaders possession for each individual on a trip for any Scouting outing a unit goes on. Medical forms should be updated annually for each member; sections A and B; part C is only required for trips that last more then 72 hours. In addition to medical forms, a roadside assistance and first aid kit are required.
For more Tour and Activity Plan FAQs on the National BSA website click here